USI/ Asteelflash is activity looking for a talented Administrative Assistant to join our leadership team here in Milpitas, CA.
The ideal candidate will provide support to the operation of the Company's Management by monitoring the activities committed with internal personnel, customers, and suppliers as appropriate. Coordinate the execution of tasks that guarantee the realization and fulfillment of the management objectives prior to the deadlines.
RESPONSIBILITIES:
- Maintain strict confidentiality information for reasons of their position.
- Administrative support to the General Manager (GM) and GM’s direct reports (Managers) to follow up and solve the issues of the areas.
- Organize meetings or videoconferences with the local, regional and corporate areas and clients involved, having the responsibility of preparing the agenda, invitations, and ensuring the successful connection and keeping the relevant minutes and action items, including tracking and driving of action items by the GM and direct subordinates for on-time completion. When needed, attend GM’s meetings.
- Ability to construct recommendations and/or provide considerations to the General Manager on business management matters.
- Coordination of trips, appointments, and General Manager’s agenda. When needed, coordination of the GM’s direct subordinates may apply.
- Maintain records of files, documents and reports of Management and support in making presentations
- Assist in generating company reports.
- Act as a point of contact between corporate, staff managers, employees, clients, and others.
- Has the authority to purchase or obtain tools and consumables for the General Manager.
- Has authority to organize direction travel, hotel reservations and flight purchase.
- Create material requisitions applications.
MINIMUM QUALIFICATIONS:
- Bachelor's degree or level of knowledge that would be obtained from a Bachelor's degree.
- 1-2 years' experience in similar fields.
KEY COMPETENCIES:
- Proficiency in MS office (Word, Excel, PowerPoint)
- Adaptability
- Time management
- Organization
- Communication
- Sense of Urgency
Please refer to R24-0028 when submitting.